Airline Consolidators Overview: Their Role, Advantages, and Key Players

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Flight consolidators are brokers that book airline seats in bulk at discount rates and then resell them to travel agencies. These pre-Internet survivors and thrivers continue to play an important role in air ticket distribution.

Our article explains why services of airfare wholesalers are still sought after, what problems they solve, and how their air offerings differ from standard fares you can find online.

But if you already know the context, you can switch directly to the second part of the briefing — namely, the sections dedicated to comparison between legitimate wholesalers and features of reputable consolidators. As a final chord, we outline the future of consolidators based on current trends.

So, let’s start from the very beginning — why air ticket consolidation still makes sense.

Airline consolidator business model: how it works

  1. Airlines and consolidators negotiate net fares (also known as bulk, consolidator, or private airfares) for blocks of seats which carriers consider hard to fill. The discounts on the risky inventory range from 30 to over 60 percent.
  2. Consolidators pass on net fares to travel agencies, charging a premium on top of each seat. In peak season, when tickets are tougher to get, premiums are increased. In any case, travel agents get a good margin to earn money.
  3. Travel agencies add their own markups but still keep the prices lower than market rates offered by airlines. It’s worth noting that usually consolidators purchase all the allocated seats only after a contracted number of travelers pay for them.
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Flight consolidators and other third parties involved in air ticket distribution.

Now, thanks to the Internet, airlines have direct access to a huge pool of travelers via their own websites. The need for consolidators and other third parties declined but didn’t vanish completely, as no carrier can sell 100 percent of the seat on its own.

Benefits of partnership with air consolidators for airlines

International flights vs domestic flights. International airfares are largely regulated by IATA (the International Association of Travel Agents) that struggles to keep ticket prices (and consequently, airlines’ profits) high. IATA prohibits airlines from discounting published fares, or airfares available to all vendors.

While pursuing the same goal — to sell tickets for the highest price possible — carriers understand that they won’t be able to load their planes to the brim at official rates. The solution? To sell a part of their inventory at discounted prices via consolidators. This practice is not forbidden by IATA or any international treaties.

Domestic airfares are subject to local regulations within a given country. In the USA, the world’s largest travel market, carriers are allowed to set their own fares and change them at short notice owing to the 1978 Airline Deregulation Act. It permits local carriers to offer lower prices without any mediation. Although they sell some of their inventory to consolidators, discounts for third parties are not nearly as large as on international flights.

Business class fares vs economy class fares. When it comes to fare classes, consolidators typically offer the best deals for business and first-class seats. Again, it’s a part of the complex pricing strategy, implemented by airlines to boost revenue.

Carriers try to preserve high official tariffs for premium services — be it domestic or international routes. Rather than cut prices themselves, they sell off surplus inventory that wouldn’t otherwise be purchased via third-party channels. Passengers can save up to 50 percent on a business class flight if buying consolidated tickets.

So, carriers use consolidators to trade excess seats at steep discounts — without disrupting official fares. This scheme works for regularly scheduled flights but never involves charter operators who are less dependable in their solutions than regular airlines.

Benefits of partnership with air consolidators for travel agencies

Besides the capability to earn money on cheap flights, partnership with wholesalers brings travel agencies other — less obvious, yet valuable — benefits.

Access to major GDSs. Large wholesalers have contracts with all main Global Distribution Systems or GDSs. In turn, travel resellers can reach databases of several GDSs via consolidator credentials. It’s especially beneficial for small companies that otherwise couldn’t afford to pay for utilizing two or three GDSs. Partnership with a consolidator enables travel agencies to have a vast choice of both private and published airfares — while saving largely on GDS services.

Booking engines out of the box. Often, consolidators provide retailers with online booking engines featuring modern, user-friendly interfaces. This saves travel agents the headache of time-consuming training needed to deal with each GDS.

Handling complex itineraries. Due to established bonds with numerous airlines, consolidators can handle complicated itineraries involving multiple cities and carriers.

24/7 customer support. Leading consolidators ensure 24/7 support services so that agencies can get assistance in case of flight delays, cancelations, and other issues. Due to the direct partnership with airlines, consolidators always have first-hand information on any emergencies.

Airline expertise. Most wholesalers have been in the airline industry for decades, so they can bring value as advisors and experts. Consolidators can deliver vast knowledge on best deals, destinations, airlines, and rules, saving agencies time and money.

Private airfares vs published airfares: the core differences

However, discounts come with some tradeoffs for travelers. Below, we’ll consider major differences of private fares compared to published — or publicly available — ones.

No direct access. As the very term suggests, private or unpublished fares are not listed anywhere online, be it an airline website or OTA. Travel agencies get access to contracted tickets via the consolidators’ GDS credentials or a B2B booking platform. They advertise these bargain deals as best prices or cheapest tickets — without mentioning precise figures. End customers need to contact an offline travel agency or OTA in person, via phone or email, for detailed information on fares.

Issues with frequent-flyer miles. Not all bulk tickets earn award miles. Generally, it depends on the contract between an airline and a consolidator. If additional mileage is important for passengers, it’s better to clear up the matter in advance.

High cancellation penalties. Consolidator fares are not recommended if travelers are unsure about their plans. Cancelation fees will be typically much higher than with published fares. The penalties are charged by three parties — the travel agency, consolidator, and airline. The last may impose an enormous fine to compensate for lost revenue.

Specific restrictions. Depending on the contract conditions, consolidator airfares can involve additional restrictions. Some private tickets are nonrefundable, nontransferable, and nonexchangeable. In other words, you use it or lose it.

Key airline consolidator comparison

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Comparison of the legitimate flight consolidators.

Mondee group: flights to and from China, India, and the Caribbean

  • ethnic niches of the immigrants to the USA and Canada, who frequently travel to visit friends and family in China, India, the Caribbean and other long-haul destinations
  • business flights across North America

The largest airfare wholesaler in North America by market size, Mondee owns several small consolidators serving ethnic groups plus five large players — C&H International, SkyLink, TransamTravel, Hariwolrld, and Cosmopolitan Travel Service ( CTS). The combined group partners with all major GDSs and over 100 airlines, covering both domestic and transatlantic flights. The key feature of the organization is its ability to deliver customer support in 30 languages and 87 (!) dialects.

Mondee is also known as a leading tech provider. The company has invested over $100 million into its travel agency platform called TripPro. Currently, its booking engine handles over 50 million searches a day. The solution supports automated ticketing, dynamic pricing, reporting, notifying on schedule changes, and more. It can be customized according to an agency’s need.

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TripPro allows tour agents to add features and services to the customized version of the technology. Source: TripPro

The company plans to develop its product by adding NDC connectivity, AI/ML capabilities, conversational interfaces, and other features.

Picasso Travel: transatlantic flights and package tours to Europe

  • transatlantic flights
  • long-haul flights to and from Latin America, Asia, Australia and the South Pacific
  • package tours to Turkey, Italy, Greece, Scandinavia

Boasting over 40 years of experience, Picasso Travel has a reputation as a leading global consolidator, covering multiple long-haul routes. It owns several tour operators selling travel packages to Turkey, Italy, Greece, Scandinavia, Eastern and Central Europe. Other European destinations are also available due to the partnership with AERTiCKET, the largest air consolidator in Europe headquartered in Berlin (Germany).

Travel agencies can tap into exclusive offerings via the company’s Cockpit booking engine that links to Sabre, Amadeus, and other GDS systems.

Centrav: long-haul flights “from anywhere to anywhere”

  • long-haul flights starting in the USA
  • business flights across the USA

Founded in 1988, Centrav was one of the first consolidators to enable their clients to book net fares online. Its branded booking engine appeared in the early 2000s, and in 2011, the company introduced the first mobile website for travel agents with access to discounted rates.

The winner of 2020 Travvy Award as the best air consolidator, Centrav allows travel professionals to choose from millions of published and private airfares “from anywhere to anywhere.” However, the best discounts reaching up to 50 percent are offered for international itineraries originating in the USA, business class seats, and last minute flights.

GTT Global: flights to and from Southeast Asia and China

  • flights to and from Taiwan, China, the Philippines, Vietnam
  • package tours to Europe
  • domestic and international business class flights

Gateway Travel and Tours (GTT) Global is recognized as one of the most efficient air consolidators in the USA. Having 40 offices nationwide, it assists travel businesses with finding best prices for multiple routes, building complicated itineraries, and fixing schedule changes. The company proves to be most helpful in emergency cases as its call centers are available after regular office hours.

Customer support is provided in English, Chinese, Vietnamese and Tagalog, spoken in the Philippines. The selection of languages indicates that the consolidator pays special attention to ethnic communities with routes in Southeast Asia and China. But, of course, it covers other destinations, including Europe, Africa, Middle East, India, and Latin America

Travel agencies can reach negotiated domestic and international airfares from 70+ carriers along with special rates for hotels, cruises, tours, and even travel insurance deals via GTT’s website.

Downtown Travel: tour packages and flights to and from Israel, Eastern Europe, and Latin America

  • travel to and from Israel, Eastern Europe, Latin America
  • tour packages across the world for English and Spanish speaking travelers

Established over 30 years ago in New York, Downtown Travel has been known as a leader in sales of flights to Israel and Eastern Europe. A few years ago the wholesaler expanded its services to Latin America, considering the growing interest of US tourists to Latin American destinations and an increasing number of immigrants related to the region.

The consolidator offers travel agencies the ability to book negotiated airfares on its OTA-like B2B platform called TheBestAgent.Pro. It also has a division dedicated to leisure travels. Holidays with Downtown provides tour packages over 63 countries and tour guides in English and Spanish.

Skybird Travel & Tours: flights to and from Asia and tour packages across the world

  • travel to and from Asia (specifically, India and the Philippines) and vice versa
  • business class flights across the USA and Canada
  • tour packages and river cruises across the world

Skybird Travel & Tours is one of the world’s oldest and most awarded air consolidators. Started as a small travel agency in Detroit in 1976, currently it has 10 offices in the USA and filial branches in Canada, India, and the Philippines.

The company guarantees a smooth booking process through the company’s WINGS booking engine. Besides connections with all major GDSs, side-by-side published and private fare comparison and auto-ticketing, the platform enables travel agents to easily cancel or change flights. The consolidator’s clients also can take advantage of the separate Sky Vacations division to organize individual and group tours and cruises.

How to choose a reliable air consolidator

Years in business

Industry Memberships

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Certifications proving the credibility of a flight consolidator.

The International Air Transport Association (IATA). Registration in IATA demonstrates a consolidator’s commitment to industry standards and empowers it to issue flight tickets. It simplifies business relationships with IATA-certified airlines, travel agencies, GDSs, and other representatives of the travel industry. You can read more about the benefits of IATA accreditation and how to get it in our recent article.

The International Airlines Travel Agent Network (IATAN). The American division of IATA accredits US-based travel entities with over two years of experience. The IATAN certificate serves as a mark of professionalism for travel companies.

The Airline Reporting Corporation (ARC). ARC is owned by major US carriers including American Airlines, Delta, Alaska Airlines, Southwest, and United Airlines. It performs almost the same role as IATAN, enabling American-based consolidators, travel management companies (TMCs) and other travel businesses to issue air tickets. If a company is ARC-approved, it doesn’t need certification from IATAN, however, businesses often prefer to be accredited by both organizations.

The United States Tour Operators Association (USTOA). The declared goal of USTOA is to promote integrity and foster trust within the travel industry. It requires each member to do business in accordance with professional standards and also reserve $1 million of its own budget to protect customers’ money.

The American Society of Travel Advisors (ASTA). All organization’s members are obliged to uphold its Code of Ethics which includes providing accurate information about services, prompt response to complaints from clients, protecting personal information, and more. Accreditation in ASTA is a clear message that a company is intent on helping their clients in any situation.

Long-standing relationships with numerous GDSs and airlines

Tech solutions

Physical offices and customer support

The future of air consolidators

Despite the relatively stable status quo, leading consolidators don’t just lie on their oars. They are constantly adapting to new challenges. Currently, there are three noticeable trends shaping the present and future of consolidators as an integrated part of the travel industry.

Working with individual passengers. Most consolidators don’t deal directly with passengers, following a B2B business model. However, due to increasing competition, some companies provide services to individual tourists, doubling as a consolidator and retail travel agency.

Serving as a one-stop-shop for travel agencies. Currently, consolidators are not just brokers, reselling cheap tickets. They often serve as travel consultants and tech providers. Many consolidators sell not only net airfares but hotel net rates, car rentals, cruise getaways, certificates of insurance, and other travel products.

Providing more personalized support. A couple of decades ago, consolidators offered minimum to no customer support. Now, trustworthy companies demonstrate readiness to help their clients 24/7 — via call centers, travel platforms, or chatbots.

Expanding online presence. Even though consolidators are quite conservative, more and more of them seek ways to expand their online presence and update legacy tech that restricts their growth. Large wholesalers invest heavily in new technologies, developing their own smart booking engines and CRM tools.

Consolidators that primarily rely on physical offices and telephone assistance are doomed to extinction — just like Thomas Cook. One of the world’s oldest tour operators with 19 million annual customers shut down in 2019 after 187 years in the market. Many factors including Brexit contributed to the “bankruptcy of the year,” but the number one problem cited was refusal to move online and adapt to the digital world.

Originally published at AltexSoft tech blog “Airline Consolidators Overview: Their Role, Advantages, and Key Players

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Being a Technology & Solution Consulting company, AltexSoft co-builds technology products to help companies accelerate growth.

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